Assistant Executive Officer

Hong Kong Baptist University

Duties & Responsibilities

Provide day-to-day administration support including email, phone inquiries, and office supply procurement.
Conduct classroom and facility inspections and report maintenance issues.
Administer the room-booking system and compile usage statistics for reports.
Assist in managing school facilities for teaching, research, events, and meetings.
Support colleagues with administration and finance matters of research initiatives.
Coordinate school-wide events with team members.
Provide administrative and secretarial services to committees and projects.

Bachelor's degree with at least two years of relevant work experience, preferably in tertiary education.
Strong written and spoken English and Chinese (including Putonghua) and IT proficiency.
Self-motivated, detail-oriented, responsible, proactive, and a good team player.
Ability to work effectively both independently and as part of a team.

Fixed-term contract of up to two years; re-appointment subject to performance review, mutual agreement, and funding availability.

Review date: Ongoing until position is filled.
Application review: 8 weeks after submission; no interview invitation indicates unsuccessful application.