Assistant Manager, Alumni Affairs and Development in the Institutional Advancement Unit (in the grade of Executive Officer)

HKU SPACE

Department: Institutional Advancement Unit (in the grade of Executive Officer)
Rank: Non-Academic
Position type: Full-time
Reference: 2025/26-FT-264-JDB
Application deadline: 14 Jul 2026

Duties & Responsibilities

Plan and organize alumni networking and volunteering events with strong project management and budget oversight skills.
Provide administrative and secretarial support to the Alumni Council and its committees.
Oversee alumni membership registration, conduct membership drives, and negotiate external company benefits for alumni.
Manage and develop content for alumni communication channels including eNews and website maintenance.
Support fundraising strategies, organize fundraising events, solicit donors, and implement donor recognition programmes.
Assist subject-specific alumni groups in establishing their own associations.
Propose innovative ideas and continuously improve alumni engagement methods.
Support implementation of the new alumni database system and ensure project completion.
Supervise support staff and ensure efficient office operations.

Bachelor's degree with at least 4 years of relevant experience, preferably in alumni affairs, communications, and marketing.
Experience in committee service and providing secretariat support is preferred.
Excellent command of written and spoken English and Chinese (including Putonghua) required.
Outgoing, independent, self-motivated, meticulous, and committed personality.
Outstanding interpersonal skills and good understanding of people dynamics.
Ability to work under pressure and outside office hours.
Experience with AI tools and applications is an advantage.

Contract — 2 years with possibility of renewal subject to review; contract-end gratuity payable upon satisfactory completion; medical and dental benefits, 18 days' annual leave, and library facilities provided; staff development opportunities available.