Assistant Manager (at the rank of Executive Officer) in the Department of Mechanical Engineering

University of Hong Kong

Duties & Responsibilities

Provide executive support and coordination for departmental staffing and finance administration.
Handle recruitment, appointments, personnel reviews, and leave administration.
Manage financial operations including purchase requisitions, procurement, payroll, and staff claims.
Coordinate reports and provide secretarial support to committees.
Supervise clerical staff to ensure quality service delivery.
Coordinate academic and delegation visits as required.
Perform ad-hoc tasks and occasional work outside normal office hours.

Bachelor's degree with at least 4 years' work experience, preferably in staffing/finance administration.
Strong command of written and spoken English and Chinese (including Putonghua and Cantonese).
Excellent communication, organizational, time management, and problem-solving skills.
Good IT knowledge and ability to work independently.
Strong teamwork and fast-learning abilities with capacity to handle multiple tasks under tight deadlines.
Attention to detail, accuracy, and leadership ability.

Full-time; two-year/three-year fixed-term contract with possibility of renewal, commencing as soon as possible.
Contract-end gratuity and University contribution to retirement benefits scheme totalling up to 10% of basic salary.
Competitive salary commensurate with qualifications and experience, plus annual leave and medical benefits.

Application review commencement: As soon as possible.
Application deadline/closing date: October 30, 2026 or until post is filled, whichever is earlier.