Clerk II (holding the functional title of Executive Assistant in the School of Computing and Data Science

University of Hong Kong

Duties & Responsibilities

Provide clerical and administrative support to the School of Computing and Data Science and its Shanghai site.
Serve as liaison between Hong Kong and Shanghai offices and first contact point for Shanghai matters.
Assist in implementing University and School policies and promote consistent practices across both offices.
Support staff and faculty onboarding at the Shanghai site and facilitate their understanding of HKU policies.
Support recruitment exercises including interview scheduling, logistics, and application material compilation.
Facilitate communication and coordination among faculty, staff, and external stakeholders across offices.
Prepare, maintain, and disseminate administrative resources, guidelines, and reference materials.
Provide clerical support for human resources, office administration, and operational matters.

2 to 5 years of relevant experience in office administration, human resources, customer service, or related field.
Detail-oriented, multi-tasking, and self-motivated with strong sense of responsibility.
Strong interpersonal and communication skills with ability to work with diverse cultural backgrounds.
Good proficiency in Microsoft Office applications and general IT skills.
Good command of English and Chinese, including Putonghua.
Experience in higher education, multinational organizations, or cross-border operations is advantageous.

Full-time fixed-term contract for 2 years with possibility of renewal subject to satisfactory performance and funding availability.