Executive Assistant (at the rank of Clerk II)

University of Hong Kong

Duties & Responsibilities

Assist with daily office operations including procurement, payments, reimbursements, and invoicing.
Manage accounts receivable by tracking payments and following up on outstanding invoices.
Manage and maintain databases while preparing monthly reports for analysis.
Serve as a liaison addressing service and payment enquiries from internal and external parties.
Provide excellent customer service through effective written and verbal communication.
Perform clerical and administrative tasks such as filing, data entry, and correspondence management.

At least 2 years of administrative experience, including at least 1 year in a tertiary institution.
Preferably hands-on experience with financial management or ERP systems in local academic institutions.
Proficiency in advanced IT applications including MS Office with strong Excel skills.
Practical experience with graphic design, image editing, and video production software.
Strong sense of responsibility, fast learner, highly motivated, and attentive to details.

Full-time, two-year fixed-term contract with possibility of renewal subject to satisfactory performance.