Executive Assistant

University of Hong Kong

Duties & Responsibilities

Provide comprehensive executive support to the Director, including managing schedules and coordinating appointments.
Draft, review, and organize paperwork, reports, and correspondence with meticulous attention to detail.
Act as the primary point of contact for the Director's office, ensuring responsive communication with internal and external stakeholders.
Assist in organizing high-level meetings, preparing briefing materials, and taking minutes.
Maintain efficient filing and data management systems.
Handle sensitive institutional information with strict confidentiality.
Undertake ad-hoc administrative and project-based duties as assigned.

Bachelor's degree with relevant administrative or executive support experience.
Exceptional organizational skills and ability to manage complex paperwork with high accuracy.
Perfect command of written and spoken English and Chinese.
Proactive, reliable, and capable of working in a fast-paced environment.
Strong interpersonal, problem-solving, and time-management skills.

Two-year fixed-term contract with possibility of renewal subject to satisfactory performance, commencing as soon as possible.
Contract-end gratuity and University contribution to retirement benefits scheme totalling up to 10% of basic salary.
Competitive salary commensurate with qualifications and experience, plus annual leave and medical benefits.

Application review commencement: As soon as possible.
Application deadline: June 8, 2026 (or until post is filled, whichever is earlier).