Executive Assistant

University of Hong Kong

Duties & Responsibilities

Provide comprehensive executive support to the Director, including prioritizing enquiries and managing complex schedules.
Draft, review, and organize essential paperwork, reports, and correspondence with meticulous attention to detail.
Serve as the primary point of contact for the Director's office, ensuring responsive communication with internal and external stakeholders.
Assist in organizing high-level meetings, preparing briefing materials, taking minutes, and tracking action items.
Maintain organized and efficient filing and data management systems.
Handle sensitive institutional information with strict confidentiality and discretion.
Undertake ad-hoc administrative and project-based duties as assigned by the Director.

Bachelor's degree with relevant administrative or executive support experience.
Exceptionally clear logic and strong organizational skills with proven ability to manage complex paperwork accurately.
Highly proactive and reliable with ability to ensure prompt, on-time responses in a fast-paced environment.
Perfect command of written and spoken English and Chinese.
High level of interpersonal, problem-solving, and time-management skills.

Two-year fixed-term contract with possibility of renewal subject to satisfactory performance.
Contract-end gratuity and University contribution to retirement benefits scheme totalling up to 10% of basic salary included.
Highly competitive salary commensurate with qualifications and experience, plus annual leave and medical benefits.

Application review commencement: As soon as possible
Application deadline: June 8, 2026 (or until post is filled, whichever is earlier)
Position commencement: As soon as possible