Executive Assistant

University of Hong Kong

Duties & Responsibilities

Plan, coordinate and implement training programmes, workshops, seminars, conferences and other Centre activities.
Liaise with internal units, external partners, speakers, participants, vendors and service providers.
Handle event logistics including venue booking, scheduling, registration, and on-site support.
Prepare event materials, publicity content, programme documentation and reports.
Support participant communication, enrolment management and feedback collection.
Assist with procurement, quotation collection, payment processing and financial procedures.
Provide general secretarial and administrative support to the Centre.

Bachelor's degree, preferably in Social Sciences, Education, Communication, Hospitality, Public Administration, Business Administration, Marketing or related discipline.
2 to 5 years of relevant work experience in administration, training, event management or programme coordination.
Excellent command of written and spoken English and Chinese (Cantonese and Putonghua fluency required).
Strong organisational, communication, interpersonal and problem-solving skills.
Ability to manage multiple tasks and work under tight timelines.
Proficiency in Microsoft Office and common online communication/event management tools.
Experience with Canva and Generative AI on images is advantageous.
Maturity, self-motivation and ability to work independently with diverse backgrounds.