Executive Assistant

University of Hong Kong

Duties & Responsibilities

Plan, coordinate and implement training programmes, workshops, seminars, conferences and other Centre activities.
Liaise with internal units, external partners, speakers, participants, vendors and service providers.
Handle event logistics including venue booking, scheduling, registration and hospitality arrangements.
Prepare event materials, publicity content, programme documentation, reports and summaries.
Operate and maintain the Centre's social media platforms including WeChat, Instagram and Xiaohongshu.
Support participant communication, enrolment management, attendance records and feedback collection.
Assist with procurement, quotation collection, payment processing and financial procedures.
Provide general secretarial and administrative support to the Centre.

Bachelor's degree, preferably in Social Sciences, Education, Communication, Hospitality, Public Administration, Business Administration, Marketing or related discipline.
At least 1 year relevant work experience in administration, training, event management, programme coordination or project support.
Excellent command of written and spoken English and Chinese with fluency in Cantonese and Putonghua.
Strong organisational, communication, interpersonal and problem-solving skills.
Ability to manage multiple tasks, work under tight timelines and provide reliable on-site event support.
Proficiency in Microsoft Office applications and common online communication and event management tools.
Strong sense of responsibility, attention to detail, service orientation and team collaboration skills.

Full-time — 1-year temporary contract with possibility of renewal subject to funding availability and satisfactory performance.