Executive Assistant I

Technological and Higher Education Institute of Hong Kong

Duties & Responsibilities

Provide secretarial and administrative support to the Registry.
Support processing of student visa applications, records management, tuition fees, admissions, examinations, and graduation ceremonies.
Supervise junior staff and monitor their performance.
Liaise with internal and external parties regarding student-related enquiries and applications.
Draft official correspondence including emails, letters, and notices.
Handle office administration, supply ordering, stock management, and asset management.
Assist with document management, compilation of reports, and statistics.
Provide logistical support for Institute events and activities.
Maintain the Registry website.

Hold HKDSE Level 2 or above (or equivalent qualification) in 5 subjects including English, Chinese, and Mathematics.
Have at least 3 years' relevant work experience as an Executive Assistant or equivalent.
Demonstrate high proficiency in MS Word, Excel, PowerPoint, and Chinese word processing.
Be flexible, detail-oriented, organised, proactive, and able to multitask independently.
Handle confidential information appropriately.
Possess strong communication and interpersonal skills.
Have good command of written and spoken English and Chinese, preferably including Putonghua.