Executive Assistant I

Technological and Higher Education Institute of Hong Kong

Duties & Responsibilities

Provide secretarial and administrative support to the Human Resources Office.
Support HR functions including staff recruitment, onboarding, offboarding, and compensation and benefits.
Maintain accurate employee databases and filing records.
Draft official correspondence including emails, letters, and notices.
Source, order, and manage office supplies.
Assist in HR document management and compile management reports and statistics.
Supervise junior and minor grade staff.
Provide logistical and on-site support for Institute events, boards, meetings, and staff activities.

Possess Level 2 or above in 5 subjects (including English, Chinese, Mathematics) in HKDSE or equivalent qualification.
Have at least 3 years of relevant work experience as an Executive Assistant or equivalent rank.
Demonstrate high proficiency in computer application software.
Have good command of English and Chinese, preferably including Putonghua.
Possess good communication, interpersonal, and organisational skills.
Be flexible, polite, detail-minded, organised, and self-initiated.
Demonstrate strong sense of confidentiality and integrity.
Able to work independently and as a team player.