Executive Assistant II

Technological and Higher Education Institute of Hong Kong

Duties & Responsibilities

Provide secretarial and administrative support to the Administration and Facilities Management Office.
Draft official correspondence including emails, letters, notices, agendas and minutes.
Manage booking/timetable systems and door access control for campus users.
Handle facility, venue, parking and service booking requests from internal and external parties.
Guide campus visitors and coordinate meetings, events and venue setup.
Assist in reporting and following up repair and maintenance cases.
Handle enquiries and maintenance requests via email, system and phone.
Monitor standards of campus security and cleaning services.

Possess HKDSE Level 2 or above in 5 subjects (including English, Chinese and Mathematics) or equivalent qualification.
Demonstrate high proficiency in MS Word, Excel, PowerPoint and Chinese word processing.
Show good communication skills in English and Chinese with strong interpersonal abilities.
Be flexible, polite, detail-oriented, organised and proactive.
Ability to multi-task independently and work effectively as a team member.