Executive Officer (Faculty HR Team)

University of Hong Kong

Duties & Responsibilities

Provide administrative support for Faculty committees handling academic recruitment, promotion, and personnel matters.
Draft meeting agendas, minutes, and related documentation with accuracy and professionalism.
Coordinate and organize committee meetings, including scheduling and preparing materials.
Ensure compliance with relevant policies, procedures, and timelines in personnel matters.
Assist in preparing reports, letters, and communication materials in professional English.
Liaise with internal stakeholders to ensure smooth workflow and effective communication.
Maintain accurate records and documentation to support human resources operations.

Bachelor's degree or equivalent qualification, preferably in business administration or related field.
At least 3 years of proven experience in human resources support or committee servicing, preferably in academia.
Exceptional English writing skills for drafting agendas, minutes, and correspondence.
Strong organizational skills with ability to manage multiple tasks and prioritize under tight deadlines.
Good interpersonal and communication skills at all professional levels.
Proficiency in Microsoft Office applications and other relevant software.
Demonstrated discretion and professionalism in handling confidential information.

Full-time, two-year fixed-term contract with possibility of renewal subject to funding availability and satisfactory performance.