Executive Officer

University of Hong Kong

Duties & Responsibilities

Provide comprehensive administrative, analytical and secretarial support to the Centre Director.
Coordinate the Director's calendar, meetings, travel arrangements and Centre events.
Prepare briefing materials and track grant timelines, deliverables and reporting requirements.
Compile grant documentation, progress updates and compliance reports.
Liaise with internal and external stakeholders to collect data and ensure timely submission of materials.
Assist in event operations, including venue booking, travel arrangements and on-site logistics.
Support project planning and management for grants, human resources and financial administration.

Bachelor's degree or equivalent with at least 2 years of relevant work experience in finance and research project administration in tertiary institutions.
Excellent command of English and Mandarin Chinese, with Cantonese proficiency highly desirable.
Strong organizational, analytical and multitasking skills with meticulous attention to detail.
Cultural sensitivity and ability to navigate social and political nuances across Chinese and Western contexts.
Sound judgment and discretion in handling confidential matters.
Ability to work independently, manage competing priorities and perform effectively under pressure.

Full-time fixed-term contract for 2 years with possibility of renewal subject to satisfactory performance.