Executive Secretary (at the rank of Secretary I)

University of Hong Kong

Duties & Responsibilities

Provide high-level executive support to the Director of Human Resources and Associate Directors.
Prepare meeting materials and manage correspondence for HRO meetings with senior stakeholders and Council sub-committees.
Manage calendars, appointments, and events to optimize scheduling and time management.
Maintain secure and organized records, including confidential documents.
Facilitate office communication and serve as a key liaison with internal and external stakeholders.

Bachelor's degree with at least 5 years of secretarial or administrative experience, preferably in large organizations.
Proficiency in MS Office (Word, Excel, PowerPoint) or equivalent; familiarity with AI tools is advantageous.
Sophisticated stakeholder management skills with ability to liaise effectively on behalf of the HR Office.
Strong command of spoken and written English and Chinese, including Putonghua.
Detail-oriented with excellent interpersonal, communication, and organizational skills.
Strong time-management skills and ability to handle multiple tasks effectively.
High trustworthiness with commitment to integrity and confidentiality.

Full-time fixed-term contract with commencement as soon as possible and possibility of renewal subject to satisfactory performance.
Competitive salary commensurate with qualifications and experience, plus contract-end gratuity, 10% university retirement contribution, annual leave, and medical benefits.