Executive Secretary/Senior Executive Assistant (at the rank of Secretary I)

University of Hong Kong

Duties & Responsibilities

Provide executive support to the Director of Human Resources by managing correspondence and preparing meeting materials.
Coordinate agenda development, materials preparation, and administration of HRO meetings with senior stakeholders and Council sub-committees.
Manage calendars, appointments, and official engagements to optimize scheduling and time management.
Serve as a key liaison between the Director and internal/external stakeholders to facilitate communication and information flow.
Maintain secure and organized records, including confidential documents, for effective information management.

Bachelor's degree with at least 5 years of secretarial/administrative experience, preferably in large organizations.
Proficiency in MS Office (Word, Excel, PowerPoint) or equivalent; familiarity with AI tools is advantageous.
Detail-oriented with strong interpersonal, communication, and organizational skills.
Sophisticated stakeholder management skills to liaise effectively with external and internal parties.
Excellent time-management abilities to handle multiple tasks effectively.
Highly trustworthy with strong commitment to integrity and confidentiality.
Good command of spoken and written English and Chinese, including Putonghua.

Full-time fixed-term contract with possibility of renewal subject to satisfactory performance.
Competitive salary commensurate with qualifications and experience; contract-end gratuity provided.
University contributes 10% of basic salary to retirement benefits scheme.
Annual leave and medical benefits included.