Facilities Coordinator (at the rank of Senior Technical Assistant)

University of Hong Kong

Duties & Responsibilities

Assist the Senior Manager in managing the Faculty's facilities and renovation projects.
Liaise with users, the Estates Office, and contractors on renovation requests, budgets, and work scheduling.
Coordinate with the Estates Office to ensure timely project completion within approved scope and budget.
Assist with furniture ordering and delivery schedule monitoring.
Manage the Faculty's day-to-day space operations.
Maintain records, databases, and filing systems for facilities, projects, and financial matters.
Support the Senior Manager with finance-related and administrative duties as needed.

Minimum Level 2 in 5 subjects in HKDSEE (including English, Chinese, and Mathematics) or equivalent HKCEE passes with at least 2 years of relevant work experience.
Preferably have experience in facilities management, office/laboratory renovation, space management, or building operations in a large organization or tertiary institution.
Understand renovation and fitting-out processes and ability to read simple layout plans and drawings.
Proven project management experience is essential.
Proficiency in MS Office applications (Word and Excel) and facilities/project management systems.
Strong organizational and coordination skills with ability to handle multiple tasks and meet deadlines.
Self-motivated team player capable of working independently.
Strong sense of responsibility, attention to detail, and proactive, service-oriented attitude.

Full-time fixed-term contract for 2 years, commencing as soon as possible, with possibility of renewal subject to satisfactory performance and funding availability.