Office Manager / Senior Executive Assistant

University of Hong Kong

Duties & Responsibilities

Oversee daily office operations and maintain efficiency and continuity.
Coordinate internal workflows and support cross-departmental collaboration.
Manage calendars, meetings, and scheduling for senior staff members.
Handle travel arrangements including flights, accommodation, and logistics.
Manage incoming communications and coordinate prioritization.
Liaise with external vendors for IT, office services, and building management.
Manage office supplies, maintenance, and facilities-related matters.
Support office relocation and development of office procedures and best practices.
Identify process improvements and contribute to building a structured office environment.

Hold a Diploma or above with 5 passes in HKCEE (or equivalent HKDSEE) including English, Chinese, and Mathematics.
Have a minimum of 5 years of relevant experience in administration, operations, or coordination roles.
Be proficient in MS Office applications (Word, Excel, PowerPoint).
Possess strong communication skills in English and Chinese (Putonghua is an advantage).
Formal secretarial training is advantageous.