Project Co-ordinator II (carrying the job title of ‘Personal Assistant’)

Chinese University of Hong Kong

Duties & Responsibilities

Provide comprehensive secretarial and administrative support to the Associate Vice-President's Office.
Arrange and manage daily schedules, business appointments, meetings, and travel itineraries.
Handle business correspondences, emails, calls, document filing, and assist in editing presentations and minutes.
Liaise and coordinate with internal and external parties for seamless communication.
Support delegation visits and maintain a professional office environment.
Manage office reception duties, including greeting guests and managing mail arrangements.
Maintain and update records, databases, and filing systems.
Perform ad hoc duties as assigned by the Associate Vice-President.

Bachelor's degree required.
Minimum 5 years of work experience in a fast-paced, dynamic environment.
Proven track record of providing secretarial and executive support to senior management.
Excellent organisation skills and attention to detail.
Excellent written and verbal communication and interpersonal skills.
Ability to multitask, take initiative, and meet deadlines.
High levels of integrity, confidentiality, professionalism, and strong work ethic.
Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint, SharePoint).

Full-time, 2-year contract commencing as soon as possible, renewable subject to good performance and mutual agreement.