Records Management Officer (at the rank of Executive Officer)

University of Hong Kong

Duties & Responsibilities

Perform records and archives management tasks including file creation, accessioning, filing, cataloguing, and retrieval using a document management system.
Conduct information searches, verify records, and prepare summaries in response to administrative inquiries.
Assist the Records Manager in developing and implementing records management policies and enhancing the document management system.
Contribute to overall team resource planning and support.

Bachelor's degree with knowledge in archives, records, or information management.
Minimum 3 years of experience in a related field in a sizable organisation (preferred).
Proficiency in written and spoken English and Chinese.
Strong communication, analytical, problem-solving, and IT skills; customer-service oriented mindset.
Ability to work independently and as a team member while meeting tight deadlines.
Higher education experience or system development experience is advantageous.
Applicants with degrees in other disciplines but holding a recognised records and information management certificate or diploma with relevant work experience may be considered.

Full-time, two-year fixed-term contract with possibility of renewal subject to satisfactory performance; includes contract-end gratuity and University contribution to retirement benefits scheme (up to 10% of basic salary).