Senior Executive Assistant/Executive Assistant (at the rank of Clerk I/II) (two posts)

University of Hong Kong

Duties & Responsibilities

Assist with daily office operations including procurement, payments, reimbursements, and invoicing.
Manage accounts payable and ensure proper documentation with compliance to approval workflows.
Manage and maintain inventory records and databases with accuracy and consistency.
Serve as a key liaison addressing service, procurement, inventory, and facility enquiries from internal and external parties.
Maintain internal staffing records to support work scheduling and performance monitoring.
Coordinate maintenance activities to ensure proper upkeep of facilities and equipment.
Provide excellent customer service through effective written and verbal communication.
Perform clerical and administrative tasks including filing, data entry, correspondence management, and grant and publication documentation support.

At least 4 years' experience in administrative work within tertiary institutions.
Hands-on experience with ERP systems including inventory management, procurement, and facilities maintenance in local academic institutions.
Proficiency in MS Office and IT applications; experience with graphic design, image editing, and video production software is a plus.
Strong sense of responsibility, fast learner, highly motivated and attentive to details.
Applicants with less experience may be considered for Executive Assistant position.

Full-time, two-year fixed-term contract with contract-end gratuity and University contribution to retirement benefits scheme (up to 10% of basic salary), with possibility of renewal subject to satisfactory performance.

Application closing date: June 18, 2026 (or until the post is filled, whichever is earlier).
Start date: As soon as possible.