Senior Executive Assistant /Executive Assistant (at the rank of Clerk I/II), Office Administration Team

University of Hong Kong

Duties & Responsibilities

Handle HR administration including recruitment, appointments, contracts, training coordination and staff support.
Support procurement and finance work including purchase orders, payments, budgets and reporting.
Coordinate administrative and logistical support for facilities, events and office activities.
Use digital and AI-assisted tools to prepare reports, analyse data and streamline workflows.
Collaborate with the Library Administration Team on events and day-to-day administrative work.
Work outside normal office hours may be required for duty-related events.

Bachelor's degree with at least 3 years of relevant full-time work experience.
Strong communication, organisational and problem-solving skills with ability to work with diverse stakeholders.
Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
Practical experience using AI tools such as Microsoft Copilot for drafting, data analysis or workflow improvement.
Self-motivated, detail-oriented and responsible with good time management and multitasking abilities.
Knowledge of advanced digital tools (Power Platform, Visio, Photoshop, Adobe Illustrator) and tertiary education experience are advantageous.

Full-time fixed-term contract for 2 years with possibility of renewal subject to satisfactory performance.