Senior Executive Secretary (at the rank of Executive Officer)
University of Hong Kong
- Department
- University of Hong Kong
- Rank
- Non-Academic
- Position type
- Full-time
- Reference
- 536276
- Application deadline
- 2 Jun 2026
Duties & Responsibilities
- Provide secretarial support to the Registrar, including calendar and schedule management.
- Handle incoming correspondence and coordinate meetings.
- Liaise with internal University offices and external stakeholders.
- Assist with ad hoc projects and events.
- Support the Head and administrators of General Services with committee servicing.
- Prepare budget proposals and expense reports.
- Work outside normal office hours and weekends as required.
Requirements & Qualifications
- Bachelor's degree with at least five years of secretarial or administrative experience.
- Excellent written and spoken English and Chinese.
- Strong organisational, interpersonal, communication, and problem-solving skills.
- High integrity when handling confidential information and attention to detail.
- Ability to work independently and under pressure with strong responsibility.
- Proficiency in MS Office and overall IT competence.
Appointment
- Two-year fixed-term contract with possibility of renewal subject to satisfactory performance; includes contract-end gratuity and University contribution to retirement benefits scheme (up to 10% of basic salary).
Key Dates
- Application review start: As soon as possible
- Application deadline: June 2, 2026 (or until post is filled, whichever is earlier)
- Expected commencement: As soon as possible