Administrative Executive

Hong Kong Baptist University

# Administrative Executive

Duties & Responsibilities

Manage administrative tasks including scheduling appointments, handling correspondence, and organizing files.
Coordinate meetings and events by preparing agendas, managing logistics, and taking meeting minutes.
Assist in the procurement process, including purchase requisitions, tender documents, and purchase orders.
Support IT asset management by maintaining inventory records and financial documentation.
Provide administrative support to Office of Information Technology colleagues as needed.

Hold a recognized degree in Business Administration, Management, Accounting, or related field.
Have minimum 4 years' experience in an administrative or executive support role.
Be proficient in Microsoft Office suite (Word, Excel, PowerPoint); knowledge of Pivot Tables is preferred.
Experience in procurement or financial record administration is advantageous.

Full-time contract — 2 years fixed-term; re-appointment subject to performance review, mutual agreement, and funding availability.

Review of applications: Ongoing until the position is filled.
Interview notification deadline: 8 weeks after submission of application (unsuccessful candidates will not be invited for interview by this date).