Executive Assistant II

Technological and Higher Education Institute of Hong Kong

Duties & Responsibilities

Perform administrative and support duties for the President's Office.
Handle sourcing, ordering, stock management, and payment processing for supplies and assets.
Assist with document and records management, including data entry from multiple sources.
Organize and support meetings, events, conferences, and other institutional activities.
Coordinate campus visits and tours, and provide logistical support for external guests.
Draft official correspondence including emails, letters, agendas, and meeting notes.
Handle enquiries from internal and external parties.
Prepare presentation slides, event posters, and other meeting materials.

Possess HKDSE Level 2 or above in 5 subjects (including English, Chinese, Mathematics), or equivalent qualification such as HKCEE, vocational diploma, or associate degree.
Demonstrate politeness, attention to detail, organization, proactivity, flexibility, and strong responsibility.
Able to handle confidential and sensitive information appropriately.
High proficiency in MS Word, MS Excel, MS PowerPoint, and Chinese word processing.
Strong interpersonal and communication skills.
Good command of written and spoken English and Chinese; Putonghua fluency is advantageous.