Executive Assistant II

Technological and Higher Education Institute of Hong Kong

Duties & Responsibilities

Perform administrative and support duties for the President's Office.
Handle sourcing, ordering, stock management of supplies, and asset management.
Assist with document and records management, including data entry.
Organize and support meetings, events, conferences, and other institutional activities.
Coordinate campus visits and tours, and provide logistical support for external guests.
Draft official correspondence including emails, letters, agendas, and meeting notes.
Handle enquiries from internal and external parties.
Prepare presentation slides, posters, and event materials.

Hold Level 2 or above in 5 subjects (including English, Chinese, and Mathematics) in HKDSE or equivalent qualification.
Demonstrate politeness, attention to detail, organization, proactivity, and flexibility.
Handle confidential and sensitive information appropriately.
Possess high proficiency in MS Word, Excel, PowerPoint, and Chinese word processing.
Have strong interpersonal and communication skills in English and Chinese; Putonghua fluency is advantageous.
Pass a written test and computer skills test if shortlisted.