Assistant Manager (at the rank of Executive Officer)

University of Hong Kong

Department: Department of Mechanical Engineering (14500)
Rank: Non-Academic
Position type: Full-time
Reference: 537463
Start date: As soon as possible
Salary / grade: Highly competitive salary commensurate with qualifications and experience
Application deadline: 15 Nov 2026

Duties & Responsibilities

Provide comprehensive personal secretarial and executive support to the Head of Department.
Manage the full spectrum of Research Postgraduate academic programme administration.
Support major events, promotional activities, and public relations initiatives.
Provide secretarial and administrative support to departmental committees and working groups.
Liaise with internal and external stakeholders on departmental and programme-related matters.

Bachelor's degree with at least 5 years of relevant post-qualification work experience in the tertiary education sector and/or executive support.
Excellent command of written and spoken English and Chinese (including Putonghua).
Exceptional interpersonal and communication skills with sound judgment in handling confidential matters.
Strong organizational, analytical, and problem-solving abilities with keen attention to detail.
Prior experience in high-level secretarial support and Research Postgraduate programme administration is highly desirable.

Full-time, 2-year fixed-term contract (renewable), with contract-end gratuity and University contribution to retirement benefits scheme up to 10% of basic salary.